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Personal Assistant to Director - Charity

Ref: 75628

  • 35,000-40,000
  • 13 Sep 2021
  • Dublin (Central)
  • Permanent

Personal Assistant to Director - Charity

About the Company:

Our client a leading Irish charity are looking to recruit for PA to their Director in their city centre office.

About the Position:

This is an interesting and varied role in a supportive culture for a PA with a minimum of 4 years PA experience to C-suite senior management level. Experience in not for profit or charity will be an advantage

Key Responsibilities:

  • To gather information statistics and prepare reports as required, including administration of
  • databases as appropriate to the role.
  • To assist in the flow of communication between services and other functions within the
  • organisation. To deal with correspondence, passing on relevant items as appropriate, replying
  • to correspondence on behalf of the director and ensuring all necessary correspondence is
  • received by them.
  • To receive, filter and respond to telephone callers and enquiries, referring messages
  • appropriately, screening calls, answering on their own initiative whenever possible.
  • To maintain a diary, scheduling and arranging meetings on their behalf and forward planning.
  • To assist with collation and tracking of expenses for the director and the Management Team.
  • To collate and distribute agenda and other papers for meetings. Taking minutes at meetings
  • and preparing draft minutes for approval.
  • Typing, formatting and preparation of notes, reports and presentations proofread and formatted to the highest standard possible.
  • Arranging papers, scheduling work, and preparing itineraries, as necessary.
  • To track leave information and ensure leave returns are prompt and accurate.
  • To assist in budget preparation and monitoring of expenditure and the processing of invoices.
  • To liaise with Senior Management and members of the Management Team.
  • To provide cover for other PAs/Administrators, as necessary including minuting meetings, as
  • requested.
  • To provide Reception cover, – both scheduled coffee / post cover per rota and emergency
  • cover.
  • To take responsibility for specific projects as assigned e.g. arranging events.
  • To make conference and event bookings and travel and accommodation arrangements, as
  • necessary.
  • To manage the directors online and paper filing systems.
  • Any other duties that may be requested from time to time.
  • To provide minute taking for complaints and investigations as required.

Requirements:

  • 3-4 years Personal\Executive Assistant experience supporting C-Suite level in a charity\not for profit environment
  • Third level qualification desirable or relevant experience
  • Excellent skills in Word, Excel and PowerPoint are a prerequisite
  • Minute Taking and Report Writing
  • Accustomed to working with senior executives and sensitive data
  • Self-starter with confidence and commitment to professional delivery

Remuneration Package:

€35,000 - €40,000
For further information on this Personal Assistant job, please contact Emma Anglim on 015927851 or E-mail - [email protected] or apply via the link
 

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