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Corporate Receptionist

Ref: 77123

  • 30,000-35,000
  • 12 May 2022
  • Dublin (Central)
  • Permanent

Corporate Receptionist 

About the Company

Our client a global firm of extraordinary people who apply legal knowledge, business insight and practical know-how to serve each other and their clients.  They value openness, communication, integrity and honesty, thriving on the individual and collaborative efforts that are essential to producing excellent results.  Our client are committed to attracting a diverse group of highly talented individuals from all sources, regardless of background.  They seek to hire men and women with sharp minds, a passion for learning and the skills to deliver a level of client service that is distinct.

About the Position

Our client are seeking a Receptionist to join their team. Reporting to the Dublin Office Manager, this role provides high-quality, professional and effective service to both internal and external clients in order to meet the business needs of the Dublin office. The successful candidate will work closely with lawyers, office staff and external business contacts, providing administrative support as an important part of the operations team. This is a full-time office-based position in their Dublin office located in city centre.

Key Responsibilities

Reception duties
  • Operate a Cisco Telephone System to manage and screen all incoming calls in a professional, efficient and courteous manner
  • Liaise with offices worldwide to arrange video conferences as required
  • Act as a point person in the Dublin office for any international visitors arranging travel to and from the office along with ensuring a visitor space as assigned for them in the office
  • Oversee the booking and supervision of meeting rooms and meeting related requests, for example organising client and visitor car-parking
  • Ensure boardroom, meeting room and reception areas are kept to a high level of cleanliness at all times and arrange set up as required
  • Co-ordinate and ordering appropriate food and beverages for all internal and external meetings as requested
  • Issue and maintain up-to-date records in relation to building access cards for both employees and visitors
  • Develop good local knowledge of the office and office location

Administration Duties

  • Provide administrative support to wider office, as required
  • Manage all incoming and outgoing post
  • Co-ordinate bookings for couriers and taxis
  • Co-ordinate meeting room bookings for internal and external meetings and liaise with AV Services for support
  • Co-ordinate seating arrangements for colleagues from visiting offices
  • Ensure all office supplies and facilities are maintained to assist in the efficient running of the office
  • Liaise with third-party suppliers to purchase office stationery and related supplies under the guidance of the Office Manager
  • Provide accounts support to the Office Manager including management of invoices and related filing
  • Process expenses via Concur for office staff
  • Print, organise and assemble documents to create packs for board meetings and other ad-hoc printing requests
  • Manage ad-hoc hospitality and office-related events and projects as they arise

Experience/Requirements

  • Minimum 2 years’ experience in a similar role, ideally within a professional services environment
  • Excellent telephone manner and interpersonal skills
  • Professional appearance, demeanour and friendly and welcoming manner
  • Confidence in dealing with clients and colleagues at all levels
  • Cisco phone experience desirable but not essential
  • Strong PC skills including Word, Excel and Outlook experience essential

Remuneration Package

€30,000 - €35000 plus benefits 
Contact
For more information on this or other Business Support roles call Michelle on 01-5927865 or email me or click the apply button below.
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