Corporate Receptionist 

About the Company

About the Position

Key Responsibilities

• Operate a Cisco Telephone System to manage and screen all incoming calls in a professional, efficient and courteous manner
• Liaise with offices worldwide to arrange video conferences as required
• Act as a point person in the Dublin office for any international visitors arranging travel to and from the office along with ensuring a visitor space as assigned for them in the office
• Oversee the booking and supervision of meeting rooms and meeting related requests, for example organising client and visitor car-parking
• Ensure boardroom, meeting room and reception areas are kept to a high level of cleanliness at all times and arrange set up as required
• Co-ordinate and ordering appropriate food and beverages for all internal and external meetings as requested
• Issue and maintain up-to-date records in relation to building access cards for both employees and visitors
• Develop good local knowledge of the office and office location

Administration Duties

• Provide administrative support to wider office, as required
• Manage all incoming and outgoing post
• Co-ordinate bookings for couriers and taxis
• Co-ordinate meeting room bookings for internal and external meetings and liaise with AV Services for support
• Co-ordinate seating arrangements for colleagues from visiting offices
• Ensure all office supplies and facilities are maintained to assist in the efficient running of the office
• Liaise with third-party suppliers to purchase office stationery and related supplies under the guidance of the Office Manager
• Provide accounts support to the Office Manager including management of invoices and related filing
• Process expenses via Concur for office staff
• Print, organise and assemble documents to create packs for board meetings and other ad-hoc printing requests
• Manage ad-hoc hospitality and office-related events and projects as they arise

Experience/Requirements

• Minimum 2 years’ experience in a similar role, ideally within a professional services environment
• Excellent telephone manner and interpersonal skills
• Professional appearance, demeanour and friendly and welcoming manner
• Confidence in dealing with clients and colleagues at all levels
• Cisco phone experience desirable but not essential
• Strong PC skills including Word, Excel and Outlook experience essential

Remuneration Package

Contact
For more information on this or other Business Support roles call Michelle on 01-5927865 or email me or click the apply button below.