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Executive Assistant to CEO

Ref: 77221

  • 50,000-65,000
  • 17 Jun 2022
  • Dublin (Central)
  • Permanent

Executive Assistant to CEO

About the Company

Our client, a listed company in the property market are currently recruiting for an Executive Assistant to their CEO and C-Suite team. 

About the Position

This role requires attention to detail, solid organisational skills, and the ability to meet tight deadlines while juggling multiple critical requests. The Executive Assistant will act as a seamless extension of those they are supporting. 

You'll need to understand the business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical.

 

Key Responsibilities

  • Diary management: Ensure diary commitments, documents, and travel arrangements are managed effectively, dealing proactively and calmly without any problems
  • Travel management: Coordinate travel and accommodation requirements, including itineraries and logistics, across multiple time-zones. Research and forward-thought with regard to any COVID-related restrictions and planning necessary
  • Meeting management: Scheduling of internal and external meetings – planning, arranging, preparing rooms, equipment, meeting papers and, where necessary, organising catering and, in some cases, minute taking, meet & greet visitors, etc
  • Board Management: assisting in preparing Board calendars, scheduling and arranging Board meetings, dealing with Board members on documentation requirements and managing Board queries.
  • Expense management: Processing work and travel related expenses in a timely manner and respecting deadlines.
  • Raising POs and arranging for certain invoices to be processed
  • Plan and orchestrate work to ensure the senior executives' priorities are met, organisational goals are achieved, and best practices are upheld
  • Collating and circulating updates for internal memos, reports and documents
  • Support the planning and execution of team events
  • Establish relationships with other staff across the business in key locations
  • Ability to work flexibly, such as assisting with travel/logistics out of office hours on occasion

Experience/Requirements

  • Over 7 years Executive Assistant to C-Suite experience
  • Experience working within a fast-paced organisation
  • Excellent interpersonal skills with an ability to work with a variety of styles and personalities
  • Proactive, flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Effective and comfortable dealing with people at all levels of seniority
  • The ability to stay calm under pressure with a mature outlook and approach

Remuneration Package

€50,000 - €65,000 plus benefits
Contact

For further information on this Executive Assistant role or other business support roles, please contact Emma Anglim on 015927851 or E-mail me or apply via the link

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