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Executive Assistant to Senior Management Team

Ref: 77285

  • 45,000-55,000
  • 07 Jun 2022
  • Dublin (North)
  • Permanent

Executive Assistant to Senior Management Team

About the Company

Our client is an entrepreneurial and industry leading business in the renewable energy sector, who have an exciting opportunity to join a ground-breaking business that is making a significant positive impact to the ‘green recovery’. They are based in Malahide

About the Position

This role will support the senior management team looking after all diary and travel management. This company are in a hyper growth phase and work at a very fast pace. There is unlimited potential to grow and diverse this role. This is a hybrid role that will require you to be in the office in North Dublin two to three times a month

Key Responsibilities

  • Supporting key members of the Company’s Senior Management Team (SMT), including the CEO, CFO, CSO, and Senior Directors
  • Management of the team’s busy and constantly changing diaries across multiple time zones
  • Outlook inbox management for the Head of Department, as well as the Executive Administration Team mailbox, and acting as a true right hand
  • Minuting all SMT meetings and workshops as well as all ‘level 1’ meetings led by the CEO, CFO, CSO, and Senior Directors
  • Ensuring all meetings have a purpose, agenda and moderator
  • Accurately capture (and recall at the end of each meeting) the actions arising and adding all relevant activities to the Company’s prefered project management software (Wrike)
  • Assisting the Head of Department in ensuring all agreed actions are followed through and checking progress of certain team initiatives
  • Develop strong relationships across the business
  • Support the Head of Department in the implementation of a dashboard reporting framework across Group Corporate Services
  • Support on complex travel management, working in close collaboration with the Company’s Travel Manager
  • Work closely with other members of the Group Corporate Services team on a regular basis in addition to providing coverage
  • Supporting organisation of team information and knowledge sharing
  • Provide administrative support to the SMT
  • Occasional travel to the Company’s offices in Europe
  • Expenses management for the CEO and Head of Department
  • Organising events


  • Minimum of 5 years PA\EA experience supporting at director level in a fast paced international environment ideally in the energy sector
  • This is an extremely fast-paced environment, the successful candidate will display resilience and be incredibly organised
  • Used to working meticulously under pressure – excellent attention to detail is a must!
  • A team player with an impressive work ethic who is positive and upbeat
  • Strong and clear written and verbal communications skills
  • Exceptional interpersonal skills
  • Capability to work independently and autonomously
  • Microsoft Office proficiency
  • NFQ Level 7, or higher, education (or equivalent)
  • Proficiency in Wrike (project management software), Microsoft SharePoint and Microsoft Teams
  • Experience of working in a complex, international/multi-cultural and fast-moving environment
  • Euronext Growth experience, or equivalent (desirable)

Remuneration Package

€45,000 - €55,000 plus bonus, pension, healthcare and 25 days annual leave

For further information on this Personal Assistant role or other business support roles, please contact Emma Anglim on 015927851 or E-mail me or apply via the link

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