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Administrator - HR

Ref: 78233

  • 28,000-35,000
  • 08 Nov 2022
  • Dublin (North)
  • Fixed Term

Administrator - HR

About the Position

Do you have you over three years administration experience and would you like to kick start a career in HR? Then look no further, this is the role for you. This role provides great exposure to all elements of HR. Our client is based in Dublin 9 and this role will be based fully onsite

Key Responsibilities

  • Provide a high level of customer service to all employees and visitor
  • Answer customer queries in person, on the phone or via email in a professional, efficient, timely and courteous manner.
  • Monitor the HR department schedules on a daily basis to assist interviews and meetings.
  • Ensure the ordering and provision of stationary, car park tickets and all relevant supplies for the HR department.
  • Manage and distribute the post.
  • Book meeting rooms where necessary.
  • Review and process Cycle to Work applications for employees.
  • Manage the ASKHR mailbox and requests from employees and key stakeholders and allocate or action accordingly to the relevant stakeholder.
  • Provide backup for Garda Vetting administration when required and complete the verifying process for employees.
  • Distribute employee contracts to employees and follow up on any queries.
  • Manage the return of employees contracts, update the relevant trackers
  • Ensure all new employees complete a pre-employment medical questionnaire in advance of their start date.
  • Liaise with the medical provider for confirmation of completion letters
  • Assist the HR General Office team when required with accurate input and update of the employee master record on the HR System Core for starters, leavers, employee changes, increments, additional leave, family leave requests or other HR related processes on a timely basis.
  • Generate and distribute accurate and high-quality employee contracts and documentation in a timely and consistent manner.
  • Assist employee activities associated with the HR & Payroll processes including on boarding and off boarding processes.
  • Liaise with the HR Business Partners on any queries or clarifications in relation to employee contracts.
  • Generate purchase orders as required for the HR Department and forward to the requester.
  • Forward invoices to Finance and follow up on any issues in relation to PO’s or invoices.

Experience/Requirements

  • Three years administration experience ideally in a HR department
  • Experience of HR administration and payroll processes
  • Excellent communication and interpersonal skills with the ability to maintain excellent working relationships with key stakeholders.
  • Excellent organisation skills and attention to detail.
  • Experience of providing HR assistance within a public sector environment, ideally within higher education.
  • Excellent IT skills.
  • Strong focus on teamwork and partnership with all stakeholders.
  • The successful individual will demonstrate a high level of initiative, interest and energy, with an ability to deal with both complex and high-volume activities.
  • Ability to demonstrate a high level of initiative.

Remuneration Package

28,000 - 35,000
Contact

For further information on this Administration role or other business support roles, please contact Emma Anglim on 015927851 or E-mail me or apply via the link

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