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Research Administration Executive

Ref: 78330

  • 55000
  • 23 Nov 2022
  • Dublin (North)
  • Fixed Term

Research Administration Executive

About the Position

Reporting to the Academic Secretary, and working as a part of a professional team, you will be responsible for the provision of administrative support to the senior colleagues within OVPAA. This is a hands on role with duties multi-faceted in nature and require engagement with and understanding of relevant policies, procedures and systems. This role comes with a hybrid working model of 4 days on-site and 1 from home.

Key Responsibilities

  • Responsibility for discharging administrative processes and related standard operating procedures attaching to OVPAA
  • Preparation of agenda, minutes and related documentation, related communication and follow up and all associated logistics
  • Extracting, collating and presenting data from a variety systems and sources
  • Preparation of presentations
  • Creation, coordination of multiple inputs to long and complex documents, acting as complier and first line copy editor
  • Monitoring and maintenance of relevant FAQs, forms, guidance documentation and related systems
  • Proficient use of presentation and publication software (PowerPoint, Visme, Prezi, Canva, Publisher etc.)
  • Preparation of content and for the publication of content to the web
  • General administration and records management


  • Degree or equivalent (NFQ Level 7) qualification
  • Minimum of 3 years relevant experience in administration in a large-scale organisation 
  • Strong organisation skills and the ability to coordinate and progress tasks on their own initiative
  • Strong writing skills, with an evidenced ability to interpret and accurately record complex content
  • Demonstrable  competency in the use of a wide variety of business systems, related tools and software
  • Flexibility and drive, and an ability to work effectively as part of a wider administrative team
  • Strong communication and interpersonal skills

Remuneration Package

This role is a 3 year fixed term contract, with potential for progression and permanency. The salary range for this role is 45,000-55,000 DOE.

For more information on this position or other Business Support roles, please contact Paula Smaga on 01-5927869 or hit the apply button below to send your cv. Alternatively, contact her directly via email;

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