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Executive Assistant to CEO

Ref: 78361

  • 70,000-80,000
  • 31 Jan 2023
  • Dublin (South)
  • Permanent

Executive Assistant to CEO

About the Company

Our client is a global pharmaceutical company with over 30 manufacturing sites across the world. Their offices are located in South Dublin, a home to over 130 colleagues with great public transport and parking available. This state of art headquarters would be a great location for commuting to on a hybrid basis with minimum of 3 days in the office. 

About the Position

Key Responsibilities

  • Manage the CEO's diary to prioritise meetings based on business need and organisational priorities
  • Organise complex global travel and meetings: managing all aspects of travel, meetings, logistics, participants, agendas, actions and follow up
  • Work closely with GMS Communications in preparing for quarterly Town Halls
  • Preparation for Executive Team meetings by tracking Agenda topics and assemble and prepare presentations and pre-reads.
  • Develop effective relationships with the full leadership team and act as a buffer to the CEO
  • Provide administrative and organisational support
  • Work closely with GMS Finance in preparing of annual budget and operational plans
  • Manage the Admin Assistant to the leadership team to ensure that the role requirements are being fulfilled
  • Relevant Business qualification 
  • Minimum 10 years’ experience working at C-Suite/board level in a global company
  • Fully conversant with MS Office (Word, PowerPoint, Excel), and communication devices
  • Excellent interpersonal and communication skills
  • Proactive, independent, reliable, and demonstrating sound judgment and discretion in order to deal with confidential information 
  • Fluent in English and comfortable in communicating with top management and external partners and stakeholders
  • Adaptability to unexpected situations, problem solver

Remuneration Package

The salary for this role is 70,000-80,000 DOE.
Other benefits include company car/car allowance, pension plan, private medical insurance and bonus. 

For more information on this position or other Business Support roles, please contact Paula Smaga on 01-5927869 or hit the apply button below to send your cv. Alternatively, contact her directly via email;

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