Executive Assistant

About the Position

Key Responsibilities

• Providing extensive EA support to the Executive Director - scheduling and management of appointments and meetings within a rapidly changing set of priorities and demands.
• Acting as the first point of contact for incoming queries from internal and external stakeholders.
• Managing outgoing communications for the Director
• Diary and event management including organising high level meetings, securing venues, preparing agendas and minutes, ordering of supplies and any other tasks relevant to the day to day running of an office.
• Assistance with financial administration - checking invoices and reconciling petty cash, processing orders.
• Assisting with external tenders, and reporting work including the preparation of statistical material when required
• Prioritise and lead projects assigned by the Executive Director
• Managing the filing, retention, and disposal of physical and cloud-based documentation, as necessary
• Event planning, ranging across logistical assistance for internal meetings, functions, and delegations. Working closely, also, with the Engagement team to promote events intrinsic to the strategic objectives of the unit.
• Providing administrative assistance to internal processes and proactively working to develop quality assurance mechanisms and enhancements

Experience/Requirements

• 3 years previous experience as an executive or personal assistant.
• Leaving Certificate or equivalent and a recognised qualification in an area related to administration or office management.
• A demonstrated ability in the use of various IT systems and packages
• Strong data analysis, presentation and reporting skills.
• Good verbal and written communication skills.
• Experience of external stakeholder engagement.
• Be capable of undertaking duties requiring initiative.
• Be capable working both as part of a team and on their own initiative while exercising a high level of judgement, confidentiality and discretion.

Remuneration Package

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