Executive Assistant to CEO

About the Position

Key Responsibilities

• Managing the diary of CEO.  Ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business needs.
• Answering, dealing and filtering enquiries confidently and with discretion.
• Proactive in taking responsibility for closed loop control on all personal actions.
• Arranging events, meetings and all-hands calls, ensuring all the logistics are in place and the events run smoothly
• International Travel coordination and management based around diary schedules
• Manage all aspects of administration such as: processing of expense claims, room bookings covering both internal and external meetings, processing annual leave
• The first point of contact for all office support/facilities for the office e.g., stationery orders, liaising with IT for equipment for employees, liaising with the Group Facilities for any maintenance work etc.

Experience/Requirements

• You will have a minimum of five years previous Executive Assistant experience in a large complex matrix organisation
• You’ll have highly developed interpersonal skills and demonstrate a passion for delivering excellence and seeking continuous improvement
• Excellence organisational skills and proactive in problem-solving
• You’ll be able to work independently in a multi-tasking environment impacted by changing priorities
• You’ll be able to work on your own initiative and take responsibility for making decisions
• The ability to maintain a professional approach at all times and demonstrate a high degree of discretion & confidentiality. 
• You’ll have a flexible approach to work and be able to build relationships at all levels
• Comfortable with ambiguity
• Some experience in office/facilities support is preferable
• You’ll have advanced working knowledge of Microsoft suite of applications.

Remuneration Package

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