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Executive Assistant to CEO

Ref: 78719

  • 30/Per Hour
  • 06 Feb 2023
  • Fixed Term

Executive Assistant to CEO

About the Position

Our client have setup a brand new company to manage their entire multi-billion-pound global sourcing operation based in Dublin city centre. They are recruiting for  an Executive Assistant to their CEO to assist them in achieving their goals. This will be a hybrid position supporting a CEO who is innovative with high energy and will involve project and strategic work as well as the traditional EA tasks. This will be a fast paced role and will require the successful candidate to have at least five years EA experience in a large complex matrix organisation

Key Responsibilities

  • Managing the diary of CEO.  Ensuring that current organisational priorities are understood to ensure diaries are aligned and prioritised against the business needs.
  • Answering, dealing and filtering enquiries confidently and with discretion.
  • Proactive in taking responsibility for closed loop control on all personal actions.
  • Arranging events, meetings and all-hands calls, ensuring all the logistics are in place and the events run smoothly
  • International Travel coordination and management based around diary schedules
  • Manage all aspects of administration such as: processing of expense claims, room bookings covering both internal and external meetings, processing annual leave
  • The first point of contact for all office support/facilities for the office e.g., stationery orders, liaising with IT for equipment for employees, liaising with the Group Facilities for any maintenance work etc.


  • You will have a minimum of five years previous Executive Assistant experience in a large complex matrix organisation
  • You’ll have highly developed interpersonal skills and demonstrate a passion for delivering excellence and seeking continuous improvement
  • Excellence organisational skills and proactive in problem-solving
  • You’ll be able to work independently in a multi-tasking environment impacted by changing priorities
  • You’ll be able to work on your own initiative and take responsibility for making decisions
  • The ability to maintain a professional approach at all times and demonstrate a high degree of discretion & confidentiality. 
  • You’ll have a flexible approach to work and be able to build relationships at all levels
  • Comfortable with ambiguity
  • Some experience in office/facilities support is preferable
  • You’ll have advanced working knowledge of Microsoft suite of applications.

Remuneration Package

€45,000 - €55,000 plus excellent benefits package
For further information on this Executive Assistant role or other business support roles, please contact Emma Anglim on 015927851 or E-mail me  or apply via the link

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