Corporate Governance Compliance Assistant 

About the Position

Key Responsibilities

• Works alongside the Procurement Officer and the ICT Corporate Compliance Manager to ensure compliance across the organisation.  Manages relationships with Departments and market teams to ensure compliance with GDPR and Procurement policy and procedures.
• Organises and maintains data in the Contracts Database including data entry and uploading of contracts and SLAs; and liaises with Departments and Market office colleagues in relation to contract monitoring plus other related administrative duties as required.
• Under the guidance of the Procurement Officer and the ICT Corporate Compliance Manager reviews and updates policy manuals and template documentation on a quarterly basis.
• Interacts with Departments and Market office colleagues to review spend on a quarterly basis to ensure compliance and highlight any contracts that need attention.
• Works with the ICT Corporate Compliance Manager to update personal data processing records and Data Protection Impact Assessments.
• Co-ordinates Tender Evaluation processes including the issue of Conflict-of-Interest forms; organisation of panel sessions, review and issue of notifications to bidders, collation of signed evidence for audit trail.
• Works with the Procurement Officer to advertise Level 3 & 4 Tenders on the eTenders portal including reviewing documentation in advance of publication, forwarding queries received to project teams, opening of tender submissions and downloading to and sharing via OneDrive.
• Works with the Procurement Officer to supply audit trail documentation in response to requests from internal and external auditors, including liaison with departments/market offices for below threshold procurements.
• Oversight of day-to-day administrative including responding to emails received to the Tender Response mailbox.
• Ensure adherence in your area of responsibility to the company’s GDPR compliance policies and procedures.
• Such other duties as the company may from time to time reasonably require.

Experience/Requirements

• Proven experience in a working in a Corporate Governance area, reviewing policies and procedures, assisting with setting up controls and assisting with audits.
• Administrative skills.
• Excellent IT skills including core Office 365 apps; Word, Excel, Sharepoint online, MS Teams and Onedrive.
• Good organisational and time management skills plus ability to multi-task and prioritise work.
• Interpersonal skills with the ability to work independently and as a team member.
• Excellent written and verbal communications skills.
• Excellent attention to detail and process driven.

• Knowledge and experience of GDPR.
• Knowledge and experience of procurement processes.
• A relevant third level qualification in a related discipline
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• Remuneration Package

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