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Executive Support Assistant

Ref: 78930

  • 47000
  • 09 Mar 2023
  • Dublin (Central)
  • Permanent

Executive Support Assistant

About the Company

Our client invests in academic researchers and research teams who are most likely to generate new knowledge and leading-edge technologies in STEM. They are currently looking for an Executive Support Assistant to join their team based in Dublin 2 on blended/flexible working model. 

About the Position

The Executive Support Assistant will report to the Business Support Manager and provide fundamental and pivotal support to the Director General's Office. As the primary point of contact for visitors to the offices, you will oversee and support the office facility, manage office supplies, and place orders as necessary. You will also interact with the Facilities Management contractor, the premises landlord, and external contractors for maintenance checks and works required on site.

Key Responsibilities

  • You will provide administrative support services to up to two members of the Executive team
  • You will act as their primary point of contact, managing and maintaining their calendars, and scheduling a range of internal and external appointments.
  • As part of your role, you will also attend meetings and record minutes, produce correspondence, prepare reports, workshop notes, documents, emails, briefing papers, presentations, and maintain records.


  • To excel in this role, you must be exceptionally well-organised, innovative, and motivated with customer-service focus and the ability to manage a workload with diverse priorities.
  • The successful candidate will have exceptional written, verbal, and interpersonal communication skills, with the ability to multitask and prioritise work effectively, to tight deadlines and to a very high standard.

Remuneration Package

The salary for this role is 47k. Other benefits include pension scheme, excellent blended working policy, life insurance, 29 days annual leave, learning and development opportunities.
For more information on this position or other Business Support roles, please contact Paula Smaga on 01-5927869 or hit the apply button below to send your cv. Alternatively, contact her directly via email;

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