Senior Administrator

About the Position

Key Responsibilities

• Provide administrative support to the Management Team including co-ordinating meetings, setting agendas, taking minutes, and tracking and following up on agreed actions and support the Management Team with internal communications.
• Supporting Boards and management on company secretarial work facilitating the development and implementation of processes to support good governance and ensure that board members are presented with up-to-date information in advance of meetings.
• Support the Group with UK and Irish governance, including scheduling of meetings and minute taking.
• Maintain accurate governance records, including charities’ records on Companies House, Charity Commission, Charities Regulator and Companies Registration Office in the relevant jurisdictions. Ensure all confirmation statements are submitted on time and submit returns for lobbying in Ireland.
• Support the board and its committees in fulfilling their responsibilities and following best practices.
• Support the Chairs through the board development process, including trustee recruitment, inductions and arranging training where necessary. Ensure accurate and up-to-date membership records are maintained.
• Assist with Internal and External audit requests as required.
• Develop, administer, and monitor the Corporate Compliance Calendar ensuring organisational compliance is maintained throughout the year and the Governance Calendar ensuring meetings are planned and participants are aware of all events.
• Support the CEO on all matters and queries related to the governance of the organisation.

Experience/Requirements

• Educated to degree level or significant equivalent
• Minimum of 2 years relevant work experience
• Excellent attention to detail and accuracy in text, numbers, and graphics
• Excellent planning, co-ordination, delegation, and prioritisation skills
• Demonstrable experience in working with confidential information
• Good strategic thinking skills; able identify the core elements of a task and the steps needed to achieve it, taking context into consideration
• Excellent communication, writing and team-working skills
• Proven track-record in a fast-paced work environment with the ability to plan, prioritise and deliver under pressure
• A team-player, prepared to get involved in a range of activities
• Excellent numeric skills, including proven understanding of financial management

Remuneration Package

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