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Purchasing Assistant

Ref: 920046

  • €37,500 - €42,500
  • 21 Jan 2019
  • Dublin (North)
  • Perm

Brightwater is currently recruiting for a Purchasing Assistant. This candidate will work closely with the procurement manager and will work across all the group companies the role is also looking for a candidate to support a small admin team. The procurement assistant will take full responsibility for the purchase / hire of all plant and materials for all projects and ensure price and quality requirements are managed equally. This role reports to the group Procurement Manager with close links to all of the finance function involves working closely with the Project Manager and Quantity Surveyors, as well as site staff, placing orders with suppliers and ultimately ensuring that there is the adequate quantity of required products and hired equipment available on each site, and meeting specified technical requirements for all products.

Core Responsibilities:

• Materials Procurement • Plant Hire & Purchase

Responsibilities:

• Prime responsibility for the purchase of all materials • Set in place and ensure compliance with Materials Requisitions for Site Project Managers • Ensure prompt placing of orders with Suppliers & ensure Project Managers & QS are kept up to date on delivery • Working closely with the selected suppliers and managing the company’s procurement activities while delivering on key elements such as quality, innovation, price and technical requirements • Compile orders for each supplier based on site requirements, communicate expected delivery times to site and contracts manager • Identify long lead items and manage the process for dealing with items that are on special order / on hire and have long lead times • Create orders & PO on company software (ABM) and checking correct information is uploaded to suppliers and correct price is on PO. • Develop Knowledge within Material Category by becoming involved with Suppliers to understand material sources, technical specs etc. Develop understanding of material requirements within site processes • Set up new jobs & PO codes on the ABM system under relevant company, creating master files and communicating to all required • Working closely with Technical/NPD & Finance on New Product Set up, ensuring all data fields are correctly completed and linked to the relevant Planning/Purchasing Tools • Ensuring that product information flows accurately from the ‘Bill of Quantities’ database through to all Operations and Purchasing systems. • Where invoices are in query, please contact supplier directly for credit note and advise Accounts that invoice cannot be paid • Participate in ongoing training & development • Ensuring full participation in the implementation of the company’s policies

Plant Hire & Purchase:

• Ensure all processes outlined in Materials Procurement Policy are adhered to by all • Order plant hire as requested by Project Managers ensure clear on-hire & off-hire dates agreed • Keep up to date hired plant database & cross check all invoices against it. • Issue plant hire database to Operations & Commercial team & highlight any items that remain on hire after initial off-hire date • Make commercial decision with regards purchasing as opposed to hiring plant

Requirements:

• Experience in using Microsoft Office both word and excel • Strong attention to detail and strong numerical and analytical skills • Able to deal with a high volume of delivery and invoices • Experience in the construction industry is essential for this role • Ability to work on your own initiative, • Highly motivated and a good team player

Benefits:

• Competitive salary • Flexible working • 21 days annual leave per annum • Free onsite parking To apply for this Purchasing Assistant role, click the “Apply Now” button or for more information, please contact Marc Bentley on 01 662 1000 or email m.bentley@brightwater.ie