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Senior Executive Coordinator

Ref: 9222833

  • €35,000 - €50,000
  • 31 Mar 2021
  • Dublin (Central)
  • Perm

 Senior Executive Coordinator Our client, a Dublin based university is looking to recruit several senior administrators due to a busy project. This role will be a one-year contract with an opportunity for extension. The successful candidate will be degree qualified and have the experience in dealing with large volumes of data and to simultaneously progress multiple processes, coupled with 4+ years administration experience in a complex or large-scale organisation, preferably in a higher education environment.

Duties and Responsibilities

The duties and responsibilities of the post include but are not limited to the following areas: Examinations Administration
  • To include validation of examination timetables, processing examination results, ensuring data accuracy, quality and integrity is maintained;
  • Producing accurate broadsheets for review with internal and external academic colleagues whilst adhering to University regulations;
  • Progression and resolution of issues and queries relating to examinations administration;
  • Generation of reports and maintenance of examination related records;
  • Validation of graduation data.
  • Timetabling
  • Planning for and generating timetables for a number of undergraduate and postgraduate programmes, ensuring all logistic issues are considered;
  • Extracting and analysing timetabling data, maintaining relevant records.
  • Participating in ongoing timetable system developments.
  • Academic Programme Administration
  • Provision of comprehensive administrative assistance to Faculty Programme Boards, creating agenda for meetings, minute taking for assigned Programme Boards and pursuing arising actions and maintaining appropriate records.
  • Updating approved academic programme information on relevant databases;
  • Provide administrative guidance to academic colleagues on University regulations/Marks and Standards;
  • Assisting with Programme Accreditation(s), Period Programme Review and Annual Reviews as appropriate;
  • Liaising with central University units in relation to student queries and applications.
  • Qualifications & Experience

  • Candidates must have a Primary Degree or equivalent (NFQ Level 7) in an appropriate area.
  • Have a proven track record in administering multifaceted processes and operations in a complex or large-scale organisation, preferably in a higher education environment
  • Have a proven track record in administration in a complex or large-scale organisation, preferably in a higher education environment.
  • Competence in the use of complex IT systems
  • Be self-motivated, well organised, able to plan, coordinate and progress tasks on their own initiative,
  • Be reliable and demonstrate a flexible positive attitude
  • Be able to contribute to the on-going development and refinement of administrative processes.
  • Demonstrate an ability to work effectively as part of a wider administrative team
  • Demonstrable commitment to high quality in their work
  • Benefits:

    Salary - €35,000 - €47,000 For more information on this Senior Administrator job please contact Emma Anglim on 01-5927851 or E-mail [email protected] or apply via the link.