Reception Coordinator
About the Company
Dublin 1 - Fully Onsite - Permanent Position - €30,000 - €35,000 DOE + benefits - Must have amazing client services skills
Our client is an international legal firm and they are a dynamic, growing firm and with their central Dublin location, great welcoming team and unlimited progression opportunities, this one is sure to be a hit. This is a dynamic and growth-oriented company offering a stimulating work environment and opportunities for professional development.
About the Position
Reporting to the Office Manager, the Receptionist will help manage their Dublin 2 office and front of house.
Key Responsibilities
- Be the first point of contact for their office, warmly greeting clients and visitors in a professional and friendly manner.
- Accompany internal and external clients to meeting rooms, anticipate and proactively meet their needs, continuously seeking opportunities to enhance their experience.
- Manage meeting room logistics, including bookings, catering arrangements and ensuring rooms are well-presented and equipped with necessary stationery and equipment.
- Sort and distribute incoming mail, process outgoing mail and coordinate deliveries and couriers.
- Administer car park space bookings for both staff and visitors.
- Oversee visitor access cards and manage the setup of new cards.
- Handle telephone calls and email enquiries efficiently and professionally.
- Provide administrative support for staff travel and accommodation bookings, including taxi arrangements.
- Collaborate with the Office Manager on the day-to-day general operation of the office.
- Act as a point of contact with the building management team for facilities-related matters.
- Coordinate with external contractors and cleaning services.
- Manage office supplies and consumables.
- Provide support with copy room services as needed.
- Assist with event coordination.
- Offer overflow administrative support to practice executives and paralegals.
- Undertake any other ad hoc tasks as reasonably required by the Office Manager.
Experience/Requirements
- At least 1+ years’ experience in a Receptionist position
- Experience in a busy, client-facing environment
- Welcoming and friendly personality
- Proactive, dependable and with great initiative
- Enjoys working in a fast-paced, high-energy environment
- Excellent judgment handling confidential data in a discreet manner.
- Strong organisational skills with attention to detail, problem solving and ability to multi-task.
- Proficient in Microsoft Office 365 programs
- Fluency in English with very strong both oral and written communication skills
- Team player and adaptable; willing to perform tasks necessary to achieve common goals.
Remuneration Package
- Along with a competitive salary between €30,000-€35,000 DOE, there are additional benefits such as Healthcare, Pension, generous annual leave of 25 days + 2 extra company days, Christmas vouchers and more.
Contact
Hit the apply button below to send your cv. Alternatively, for more information on this position or other Business Support roles, please contact Paula Smaga directly via email;