Senior Project Administrator 

We're looking for a highly organised and detail-oriented Senior Project Administrator to join our clients' project team for a 6-month contract. This is a full-time role, based fully onsite in Dún Laoghaire, Dublin.

About the Position

This role provides comprehensive administrative support to a project team focused on a significant HR Information System (HRIS) upgrade. You will be ensuring the smooth and efficient day-to-day operations of the project, managing essential administrative and documentation tasks and maintaining accurate records.

Key Responsibilities

• Provide full administrative support for project activities, including maintaining and updating project data.
• Efficiently organise and maintain project files, records and documentation.
• Coordinate project-related meetings, appointments and events, including preparing agendas and taking minutes.
• Assist in the generation and development of project documentation, such as user guides and training materials.
• Prepare, format and proofread project-related documents (reports, memos, correspondence).
• Distribute information and updates to team members and stakeholders.
• Ensure adherence to data confidentiality and relevant data protection legislation (GDPR).
• Engage with various stakeholders in a professional and courteous manner.

Experience/Requirements

Qualifications

• A QQI qualification in Office Administration or equivalent
• Significant relevant experience (minimum 4 years) will be considered in lieu of a qualification.

Required Skills

• Minimum 4 years experience in an administrative role.
• Excellent working knowledge of Microsoft packages, including Outlook, Word, Excel, PowerPoint and SharePoint.
• Proven experience supporting committees or groups with coordinating and recording meetings and events.
• Exceptional communication (verbal and written) and interpersonal skills, with the ability to interact effectively with all levels of stakeholders.
• Superior organisational, time management and administration skills, with a process-focused approach.
• Strong team-working skills, capable of collaborating and building effective relationships.
• A results-oriented mindset with a strong sense of responsibility, accountability and individual initiative.
• The ability to process work professionally and efficiently in a busy, dynamic and fast-paced work environment.
• A methodical approach with particular attention to detail.

Remuneration Package

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